To provide some benefits to employees and prevent them from resigning from the company, a specific number of paid leaves are assigned to them at the start of a new fiscal or calendar year.
Apart from the paid leaves, employees can also avail of leaves without pay for personal reasons. The leave management system integrated into a smarter HRMS covers all the areas of an employee’s leaves.
On a smaller scale, this seems very simple: you want a leave. So, you tell your boss, and they decide to give you approval on that leave or not. The real problem starts when the size of the company increases. That is when there are more employees demanding to go on unplanned vacations and leave. It hampers the overall momentum of the business and the growth of the firm.
Keeping a manual record of employee leaves and absenteeism becomes hectic and results in mistakes in salary payments.
The HR department gets so occupied with so much work that they sometimes don’t get the chance to look at the emails of the leave planning request and thus creating lots of confusion.
To avoid such confusion, do uKnowva and upgrade your leave management system to increase the productivity of your workplace.
Brief Of Smarter Leave Management System
Smarter HRMS software integrated with the leave management system provides high transparency to employees in their leave management process.
It serves as a leave and attendance management system that maintains a centralised data repository for keeping all the records and necessary details of attendance.
It facilitates employees/HR to:
- Submit leave application digitally without chasing HR for approval
- Check the status of the applied leave, and the leaves are remaining in the balance
- A list of holidays set by the company
- A record of daily attendance
- Avoid issues related to leave rules and compliance
- Regularise their attendance to cut down discrepancies regarding daily work
- Take control of the team’s leave
- Reduce manual errors during the entry of every leave taken
When you opt for such good and efficient HRMS software, your company’s productivity gets appreciated in all fields, whether it is operational or administration.
It keeps track of holidays and effortlessly manages employee time. It offers transparency that increases employee engagement and satisfaction, thereby reducing the turnover rate.
3 Major Challenges in Leave Management System (LMS)
Although LMS manages all the leaves of the employees and keeps track of their attendance, there is more to it than just implementing it after researching a tool online.
It brings a lot of challenges and difficulties for HR too.
Let’s dive in and see what challenges it brings to them:
1. Sheer volume
In the absence of leave management software, HR faces many problems. Their inbox is full of employees’ leave approval requests. It consumes most of HR’s time. Instead of paying attention to more impactful things, they get involved in these time-consuming tasks.
Thus, this will lead to poor performance of employees, and affect the productivity and growth of the company.
Dealing with such a large volume of leaves request and planning to sort all of them requires good HRMS software that helps streamline the entire process.
2. Keeping Track of Accrued Leaves
Tracking the accrued leaves is one of the main challenges of the leave management system. Manually keeping the record of every employee’s accrued leave is a time taking task as every employee has a different month of joining.
It seems to be a problem for HR managers to calculate and keep an eye on everyone’s accrued leaves.
That’s not only the problem.
The paid leaves that are left in the previous year have to be forwarded to the next year. Simultaneously, adding holiday days every month seems to be very hectic on a high level.
To solve this hurdle, you should stop working manually and switch to uKnowva, which knows and sorts out all your needs. It automates the leaves and calculates accrued leaves on its own. Therefore, accrued leave of every employee gets calculated and carried forward without any extra work on your HR team.
3. Managing Leave Compliance
Remembering all the policies and laws that an organisation offers to its employee becomes very challenging as the size of the organisation increases. Compliance with leave management involves various laws related to restricted holidays, paid leaves, and compensatory leaves. Leaves related to maternity, paternity, and family caregiver are also subject to the law.
Breaking the law leads to fines, loss of trust, and a false impression. To keep a check on all these, an easy-to-use and intelligent HRMS keeps an eye on all the records. All the policies and laws of your company get highlighted in a separate session, which reduces the chances of breaking any law accidentally.
Conclusion
A leave management system seems to be complicated at first sight, but with a good HRMS, it is not. A smarter human resources software with integrated leaves management system not only solves all your challenges in tracking and managing unplanned leave requests and processing accurate payroll every month.
It also comes with inbuilt statutory compliance, leave management, expense management, and attendance management modules. In no time, it helps to automate the process and take the entire leave management online and make the process fast and paperless.
