A recent survey showed that most Americans feel happy at their workplaces. At the same time, 53% of people wished their workplace was better, and they worked somewhere else.
This shows that to retain talent in the organization, managers need to develop ways to improve the employee experience. Now, it may seem not easy, but there are plenty of ways to do so.
The best place to start would be with your meeting rooms. If you are wondering why, well, by now, you should know it. Collaboration has become the biggest reason for employees returning to the office.
Therefore, meeting rooms have now become the most important place in an office. The idea of formal boardrooms is a thing of the past. Meeting rooms have now become flexible areas that promote casual and formal collaboration.
But flexibility can quickly ascend into chaos, and most organizations struggle with it. It has led to a loss of productivity and money.
So, how do you deal with it? The answer is simple. With a meeting room booking system.
allows employees to find and book meeting rooms and schedule meetings. For managers, conference room scheduling software shows real-time room usage and office space utilization.
Often regarded as an essential tool for your hybrid workplace, a meeting room booking system is what helps you bridge the gap between flexibility and productivity. At the same time, it can be instrumental in improving employee experience.
But why do you need it? Here are five signs that you need a meeting room booking system.
1. Your meeting space is not utilized properly
Double booking of a conference room is the bane for most organizations. Couple this with no-shows, and you have a facility manager’s worst nightmare.
For instance, someone has booked a conference room but doesn’t appear for the meeting. The room remains empty when it could have been used by someone else.
And we all know by now that empty space is expensive. It could also add to the frustration of someone who could have used the space for collaboration.
This is where you need a meeting room booking system. Such solutions are equipped to detect no-shows and double bookings. If a meeting is cancelled, it will automatically make the room available for someone else to take. Or, if no check-in is done within a stipulated time, the room will be made available once again.
This will ensure that your meeting space is utilized to its utmost capacity.
2. Your employees never seem to find a meeting space
It might sound similar to the previous point, but hear us out. Imagine you have your employees coming to the office for an important meeting. But they could not find meeting space, and their productivity takes a nosedive.
Meeting room software allows your employees to locate empty conference rooms even before coming to the office. A good system can be integrated with existing apps like Google Calendar, ensuring that everyone knows the meeting location.
A meeting room occupancy sensor can be instrumental in saving time by providing a real-time report of available rooms.
3. Your workplace costs are incredibly high
In 2017, renting office space in New York would cost you $65 per square foot. The amount doubled by the time the pandemic hit us.
There is no shade of doubt that the pandemic has forced us to rethink our workplace strategy. Therefore, it seems obvious that workplace managers would only want to rent the office space they need.
However, it is not so simple. As most organizations adopt the hybrid work model, the influx of employees seems to vary. Accurately predicting it is next to impossible. To know if your office space utilization is optimal, you must follow the meeting room trends.
For instance, you have two meeting rooms. One is for a smaller congregation, and the other accommodates a larger group. However, upon analyzing the real-time room utilization data, you see that the smaller room stays abandoned most of the time.
So, what would you do? Would you continue spending money on maintaining the room? Or would you convert it into private workstations for your employees? An intelligent workplace manager would go for the second option.
Underutilized space in an organization only adds to the overhead cost. A workplace manager is tasked with reducing this cost.
To understand if a meeting room is adequately utilized, workplace managers need a meeting room booking solution. This software will give them a consolidated view of the room usage.
This data then can be used to make informed decisions about the space. It also opens up avenues to reduce workplace costs without giving up on space.
Do you need a meeting room booking system?
You should get a cloud-based meeting room booking system if you want an efficient hybrid workplace.
Are you looking for a user-friendly space management solution? Look no further than . It includes desk booking, meeting room management, visitor management and employee scheduling. You can upgrade your hybrid workplace to provide a seamless employee experience.
Book a demo today to learn more about the product.
