How Secure Is My Data When I Transcribe Online

It’s no secret that more and more people are choosing to work from home. In fact, according to a recent study, nearly 40% of the workforce now telecommutes at least part-time. 

This number is only going to continue to grow in the years to come. One of the most popular ways to work from home is by doing transcription work. But with data security being such a big issue these days, many people are wondering how secure their data is when they transcribe online.

What Is Data Security?

Data security is the practice of protecting electronic information from unauthorized access. It includes both physical and cyber security measures. Physical security measures might include things like security cameras, locks, and alarm systems. 

Cyber security measures might include things like firewalls, encryption, and password protection. Data security is important for businesses and individuals alike. For businesses, data security helps to protect customer information, financial records, and proprietary information. 

For individuals, data security helps to protect personal information, such as social security numbers and credit card numbers. Data breaches can have serious consequences, so it is important to take steps to protect your information.

How Do Transcription Services Work?

Transcription services convert recorded audio or video files into text format. The audio or video file is first uploaded to the transcription company, where it is then assigned to a transcriber. The transcriber listens to the recording and types out what is said, creating a written transcript. 

Once the transcript is complete, it is edited for clarity and accuracy before being delivered to the client. In some cases, the client may request a verbatim transcript, which includes every sound that was made on the recording, including filler words, false starts, and interruptions. 

Transcription services are used in a variety of settings, such as business meetings, court proceedings, and educational lectures. They can also be used to create subtitles for videos or to create closed captioning for television programs. 

For example, Verbit’s transcription services have been used by universities to transcribe lectures and by businesses to transcribe conference calls.

So, How Secure Is Your Data When You Use a Transcription Service?

The answer to this question depends on the specific transcription company you use. Some companies are very good about protecting their clients’ data, while others are not so diligent. 

When you are looking for a transcription company, it is important to find one that takes data security seriously. 

Here are a few things to look for:

– The company should have a strict confidentiality policy in place.

– The company should use secure file-sharing protocols, such as SSL or SFTP. Visit to learn more about managed file transfers.

– The company should encrypt all files that are uploaded and stored on their servers.

– The company should have a comprehensive data backup plan in place.

If the transcription company you are considering does not meet all of these criteria, you may want to look elsewhere. 

Is Online Transcription Safe?

Some people have raised concerns about the security of online transcription, as it is often difficult to verify the identity of the transcriber. In addition, there have been some reports of transcription errors, which can occasionally lead to serious consequences. 

Overall, though, online transcription is generally considered to be safe. The vast majority of transcription service providers take measures to ensure the security of their customer’s data, and most errors are relatively minor and can easily be corrected. 

As long as you choose a reputable provider and take care to proofread the transcript, online transcription can be a valuable tool for businesses and individuals alike.

What Can Happen if My Data Is Breached?

A data breach occurs when confidential information is released without the permission of the owner. This can happen when a hacker gains access to a database or when an unauthorized individual founds physical copies of records. 

Data breaches can have serious consequences for both individuals and businesses. For example, if a financial institution is breached, the hackers could gain access to customer account numbers and Social Security numbers. 

This could lead to identity theft and fraud. In addition, data breaches can damage an organization’s reputation and result in hefty fines. As a result, it is essential to take steps to protect your data from unauthorized access. encrypting confidential information and storing it in a secure location.


When you use a transcription service, your data is only as secure as the company you use. Make sure to choose a reputable provider that takes data security seriously. In most cases, online transcription is safe and reliable. However, it is always important to proofread the transcript to ensure accuracy.

Christopher Stern

Christopher Stern is a Washington-based reporter. Chris spent many years covering tech policy as a business reporter for renowned publications. He has extensive experience covering Congress, the Federal Communications Commission, and the Federal Trade Commissions. He is a graduate of Middlebury College. Email:[email protected]

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