Project teams are recommended to update their organizational habits and methods every year. Despite being one of the top resolutions for companies and individuals, there is a lack of initiative. Asana free demo can show users how they can sort, plan, and monitor their tasks so they are always meeting their targets or deadlines. It has several features and functions that help users accomplish goals. This article outlines some of the ways teams can use Asana project management software to make their life better.
Check the Inbox and Pending Tasks First Thing
The best way to stay organized is by creating a specific schedule and sticking to it. One of the most effective practices is to begin every workday by checking the inbox and pending tasks on the Asana demo. This way you can get all the notifications out of the way and also plan how you will spend the next few hours.
The software has a My Tasks section that can be used to organize work. Users can sort them with the help of filters which means they will be sorted according to task type, scope, priority, or any other label. The inbox is where all notifications such as reminders, alerts, messages, and other prompts are sent.
Once you have acted on a notification, the best thing to do would be to archive it so there is less clutter. Users should also create follow-up tasks or reply to messages right away to prevent anything from falling through the cracks.
View the Key Information with Overview
When teams land a new project, they need to spend some time trying to make sense of the plan and objectives. Asana demo provides users with four different types of project views which make it easier to manage work and execute tasks. It serves as a home base for the planning and organizing of all relevant activities.
The project overview combines all the relevant information on a single screen and adds context to ensure all team members are on the same page. It allows users to share information, plan project briefs, assign roles to stakeholders, and remind each other about upcoming milestones. All the teams have to do is complete the overview at the beginning of the project.
New users or collaborators working on the project can navigate to the overview and get all the information they need to get started on their tasks. It is updated frequently with the latest status updates, current activities, and any changes to the objectives, so users do not have to refer to their emails or activity feed every time.
Automate Routine Tasks
One of the major reasons projects are often mismanaged is because the employees are wasting their time on tasks that could be handled by a computer program. The average employee might spend a majority of their time performing clerical tasks instead of focusing on the bigger picture. To increase productivity teams need to rely on Asana project management to take care of specific matters. They can set up a few rules to reduce the workload for team members and launch actions automatically.
Teams can use several different rules to make sure that the Asana demo takes care of the work. It can assign tasks to the appropriate person based on its type or label. There are also custom fields that can be used to give instructions to the program to carry out specific actions. Tasks can be automated by setting up rules and the users need to define them based on trigger events. For example, every time someone creates a new task, it can be forwarded to the relevant department automatically.
The software can also automatically move tasks to other boards or change their status as soon as a specific person responds to it. Automation works very well with Kanban boards so users can track bugs or sprints with a glance. They can view the progress of each task and view team activity on a single screen. The program can move tasks up the column based on the defined rules and save teas a lot of time. They no longer have to edit the board manually and the team always has access to the latest updates.
See All Your Work with Portfolios
Those teams that are managing multiple projects might need to switch between different boards several times a day. However, Asana project management software provides an easier way to organize work and reduce the clutter with Portfolios. They help teams find all their work in one place and get insights from the entire group. Even if tasks are distributed across various projects, the software brings them all on one page.
Users no longer have to dig through files and search across boards to find what they are looking for. Managers can also view all the team information in one place. Asana demo makes it easier to organize cross-functional initiatives and manage complex processes. It provides an overview of the entire workflow and helps projects stay on track. This way there can be no missed tasks or deadlines because the user forgot to check the project board.
The bird’s eye view into every project status also reduces the risks associated with project management. Teams can always stay on top of their work and keep the project on track. There are also some features for workload management that help managers assign tasks according to the schedule of their members. Portfolios provide access to the workload and help everyone share what they are currently working on and when the estimated end date is. Since they know how much work everyone has on their plates, they can reassign tasks earlier than the deadline.
Conclusion
Asana project management helps teams put their best foot forward when it comes to project management and work organization. These tips are meant to help users make the most out of the software. A robust solution promotes better work habits and productive practices because the team’s attitude affects the output as well. As long as companies are familiar with all the features and how they can improve their quality of work, there is no stopping growth.
