Keeping your confidential data secure is everyone’s priority either working from home or office. Especially when you have a shared office or moving to a new place, you must find an adequate solution like editor online that can deal with these safety risks.
Storing files at a safe location not only provides you peace of mind, but you can also concentrate on other tasks.
In this article, we will be discussing the best security methods to store your files securely away from the office?
Another reason to store your files safely is the natural catastrophes, accidents, or fires that can potentially damage your essential documents. Having a secure file storing place can help you during difficult times.
In this era of digital technology, people are storing their files in digital and physical files. If you lose your paper files, you will have the digital option secured. This method is helpful to provide additional security to the crucial data.
Safe Deposit Box
A safe deposit box is an individually protected metal container usually held in a more giant safe or bank vault. Federally insured banks or credit unions offer these safe boxes to keep your valuables under high-level security. Safe deposit boxes are kept in a dual lock system secured by fire and motion alarms.
Rent depends on the size of the box, but it usually costs around $18-$140 annually. However, the bank doesn’t provide insurance on these items, and you have to buy one for yourself. Likewise, the bank can limit the amount or number of items in the box depending upon their net worth.
Still, you can get in trouble if you would not be able to get easy access to it in case of a disaster or the bank branch just get shut down.
In A Secure Place At Home
Your home is the safest option to store your files away from the office. There are many ways to keep it sound and secure.
1- A Secret Room
If you are going to build your home, there should always be a private room to keep your valuable documents, files, cash, and jewelry. It may be behind the bookshelf, under the rug, or in your closet. It must be a place that nobody can think of.
2- Portable Fireproof Lock Box
A fireproof box can save your valuable documents in case of fire, blast, or another accidental burning.
If you are willing to store office files at home, get a fireproof and waterproof portable lockbox and keep it in a safe place. Nobody has ever beaten Honeywell’s safe lock boxes as the for-proof boxes are tested.
Safe Storage Units
Several storage companies offer small storage units to keep your files, documents, and other legal papers in trustable dual lock security. You can search for nearby storage services and rent a unit. You will be provided with a personal key for 24/7 access to your belongings.
A couple of the best storage services are mentioned below:
1- Cardiff Self Storage
Cardiff Self Storage presents the smallest unit just for $5 for a week. Professional staff, dual lock units, and affordability are the company’s highlights.
Moreover, one can avail of its moving service and packing material, and much more for some extra pennies.
2- Bystored
If you want to get rid of the moving burden and wish for peace of mind, then BYSTORED is the most meritorious service to consider. In addition to this, they are specialized in business storage spaces at the most competitive prices.
You will get all the necessary information from the BYSTORED self-storage website.
Digital Storage Options
Digital technology has become so advanced and beneficial that it is foolish not to keep your business files digitally secured.
1- Secure Cloud Storage
Microsoft cloud storage ranks first in the row when talking about digital storage.
* It has a user-friendly interface and is easy to use.
* 100% security along with a data backup facility.
* Cost-efficient.
* Best option for remote work
* Reduces complex files and is accessible from any part of the world.
2- Removable Flash Drive
You can also store your office files in a removable flash drive. You need to scan all the paper through the scanner and categorize them according to you.
3- As pdf In The Mobile Phone
Several mobile apps allow you to take pictures of your documents and save them on the mobile by converting them into pdf form.
Wrapping up!
For safety reasons, essential office documents should also be stored somewhere away from the office. This technique will help in emergencies, and you won’t be concerned about losing confidential data. You are recommended to choose a storage facility provider nearer to your office to eliminate the chances of loss.
Author Bio:
Nathan Enoch Burridge has been a part of the Digital Marketing Industry as a writer for years. His passion is to help people in every aspect of online marketing flows through his in-depth expertise with the industry and current employer Designs Raptor website development company. Nathan Burridge is also an author for several niches, including tech blogs. He likes spending time with his family, studying cultures, volunteering, and working for positive change.
