E-fax, or online faxing services, are convenient for all organizations and let owners and workers send transmissions online instead of using a fax machine. All workers sign into the faxing services, and some plans provide connections to the workers’ email accounts. Read more to find out how much sending e-faxes costs and what plan is best for your company.
How Many Faxes Do You Send Each Month?
The fax volume dictates what plan is appropriate for the business or organization. All plans are set up with a specific number of faxes the company can send or receive within a 30-day period, and some service providers may offer a premium plan that offers unlimited faxes if the company transmits a higher volume of faxes each month. Business owners review the plans and choose a plan that meets their needs, and the fees for the online faxing services are listed with each plan. Speak to a service provider and review plans to find out the cost of sending e-faxes.
Do You Send or Receive Faxes Internationally?
Companies that need to send or receive faxes from other countries need international faxing services, and the service provider gives them an international fax number in addition to their local fax number. These additional services could increase the flat-rate fee for online faxing services, and the owner should review these costs before setting up international faxing. Service providers must provide data security for international transmissions according to the IT standards and regulations for each country.
How Many Workers Are Using the Services?
Some service providers require additional fees for larger organizations that require user accounts for a large number of employees. Reviewing the total number of connections for workers shows the business owner if there is an increase in fees for 50 or more workers who need individual user accounts connected to the fax services. Most online faxing services are affordable and available at a low-cost. However, if the company needs widespread security features and monitoring, the price could increase because the outsourcing must add more technicians on their end to accommodate the client’s demands.
Do You Have Remote Workers?
Remote workers are not at the business location where all their incoming or outgoing faxes go through the company’s network. These workers need additional security for their connections to the online faxing services since there are more risks in remote locations, and the service provider must mitigate more risks and prevent security breaches for these off-site workers. These requirements increase the fee for the outsourced faxing services.
Are You Adding E-Signature Services?
Many organizations transmit contracts and other legal documents to clients and other businesses via an online fax service. To streamline operations and improve operational efficiency, these companies can add e-signature services to their online faxing plan. Service providers calculate the cost of the extra services and the faxing plan to provide an accurate fee for the business.
E-faxing services are beneficial for businesses regardless of their size, and these online services eliminate the need for traditional fax machines, toner, and costly paper. Business owners can save a lot of money by setting up these business services instead of buying a fax machine. However, before they set up the services for their business, the owner should review the fees for the faxing services and any additional services the owner wants to use. Speak to a service provider to review all costs for e-faxing to find an affordable plan.
