Business

Why Does Your Office Need a Hybrid Workplace System?

What is the Hybrid Work Model and how to get it right in 2021?

Transitioning to a hybrid workplace seems simple. You let employees work from home on some days, and from the office on others. So, they can enjoy enhanced flexibility and greater satisfaction. 

However, a hybrid work setup is not without challenges. In many cases, a hybrid workplace can suffer from: 

  • Reduced collaboration 
  • Proximity bias against remote employees
  • Lack of clear communication
  • Underutilized workspaces
  • Inefficient work processes

But now that the hybrid model is here to stay, how can companies overcome these challenges? The right hybrid workplace system can help.

By implementing a hybrid workplace system, you can ensure your employees have access to the workspace and tools they need to work with maximum efficiency, whether at home or office. 

Why Does Your Office Need a Hybrid Workplace System?

A hybrid workplace system can help manage your physical office efficiently. From scheduling employees and resources to allowing easy office space bookings, it can help you foster a productive work environment. 

With a hybrid workplace system, offices can improve collaboration and reduce the time spent on repetitive tasks like reserving meeting rooms. Further, managers can track space occupancy for better management of the office and employees.

Not convinced? Here are five benefits of adopting a hybrid workplace system to help you change your mind. 

1. Improved Work Flexibility

According to a Microsoft survey, 73% of employees want the flexibility to work from where they want. And a hybrid setup makes this happen. 

When they are working remotely, they can manage their work based on convenience. But what about days when they are coming to the office? It can be difficult to manage their seating arrangement manually. 

For more effective management, you can use a hybrid workplace system instead. It comes with tools for desk booking and hoteling. So, companies can allow their employees to choose a sanitized seat they prefer. 

They can access the mobile app of the hybrid workplace system to book any available desk before they reach the office. 

2. Better Space Management

A hybrid workplace system offers managers access to a visual floor plan. So, they have a better understanding of how the office space is used. 

For instance, maybe the office needs more private pods. Or perhaps it needs more desks to accommodate in-office employees while following social distancing protocols. To know for sure, the manager can just track space usage trends using the hybrid workplace system and make a well-informed decision. 

3. Increased Employee Collaboration

In a hybrid setup, virtual meetings play a key role in enabling communication between the in-office and remote employees. But managing these meetings is not an easy feat. Lack of video conferencing tools, double bookings, scheduling conflicts, and unstable connections are major hurdles to smooth meetings.

However, with meeting room booking software in-built into the hybrid workplace system, managing meetings becomes easier. Not only does it allow employees to book a meeting room with a click, but also notifies them with the meeting details , even canceled meetings and rescheduling. 

And not just that. Depending on the attendees and equipment required, they can book a conference room that suits their needs.

For example, employees will need suitable tools to hold a meeting with the remote team. A hybrid workplace system can ensure the employees do not have to go through a lengthy booking and approval process to reserve the space within minutes.

4. Effective Visitor Management

With the pandemic yet to die out, the focus on employee health and well-being is not taking a backseat. Even if only a select few employees work on-site, companies still need to manage the visitors entering the premises. Here, a hybrid workplace system can offer solutions to manage, track, and monitor visitors.

It can help managers ensure physical distancing in the office and by streamlining the visitor management process.

5. Focus on Health and Safety

With social distancing norms still in place, facility managers have to plan the office in a way that focuses on employee well-being. With a hybrid workplace system in place, managers can take care of employee safety without any fuss.  

For example, they can view the space usage trends and enforce a capacity limit to maintain an optimal number of people in the office. Or they can identify unused areas in the office and repurpose them to build more workspaces. 

Besides, a hybrid workplace system can automatically notify the cleaning staff when a space needs to be sanitized. So, managers can make sure employees are always working in a safe environment. 

Final Words

Switching to a hybrid working model might not be a straightforward process. But it can get a lot smoother with the right hybrid workplace system by your side. It eliminates the hassle of managing the workplace manually and allows employees to work in a safe and collaborative environment. In short, the system benefits the company and employees alike.  

Looking for a good workplace system? Invest in the WorkInSync hybrid workplace system. It comes with exciting features like meeting room booking, employee scheduling, desk booking, digital wayfinding, and more. 

The hybrid workplace solution is designed to improve employee experiences and company culture in a hybrid workplace. 

Interested to implement a hybrid model? Book a demo to learn more. 

James Morkel

Tech website author with a passion for all things technology. Expert in various tech domains, including software, gadgets, artificial intelligence, and emerging technologies. Dedicated to simplifying complex topics and providing informative and engaging content to readers. Stay updated with the latest tech trends and industry news through their insightful articles.

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