3 Tips for Making Onboarding Easier for New Hires

Starting a new job is always an exciting time for the newly hired, but it can also be stressful. From adjusting to a new commute to filling out all the required paperwork to meeting new people, there are many new things an employee will be encountering. As a manager or human resources representative, there are many ways to make the transition to a new position go very smoothly for new employees. Some tactics to consider for making the onboarding process easier for new hires include:

Begin the Onboarding Process for the Employee (and Internally) Before Their First Day

To alleviate some of the pressure on both the new employee and the employer, begin the onboarding process before the new employee even walks in the door for their first day of work. To do this, you might mail out (or provide digitally) new hire paperwork, such as tax forms, payroll forms, company-specific paperwork (such as a handbook), etc.

Other ways to begin onboarding before a new hire’s first day are creating a desk or office space for them, making sure all required equipment (including technology) is ready and available for them, and creating a company email address or company-specific logins.

You may also want to communicate with the new employee before their first day so they are comfortable beginning work. Some things to share with a new employee include information about the company, an overview of job responsibilities, and an agenda for the first day of work.

Provide a Mentor for New Employees

On a new hire’s first day, it would also help the onboarding process and their future in the company. To introduce them to a mentor within the company. This mentor can help them feel welcome and provide much-needed social interaction at a new job. But more importantly, the mentor can serve as a resource for the coming days and weeks when the newly hired employee has any questions.

The mentor can also help explain other things about the company and position. Such as the organizational structure. The goals of the employee’s new department, and general processes, such as how to clock in or request time off.

Have Regular Check-Ins with the New Employee

The onboarding process is especially important immediately before the first day of work. As well as on the first day, but the process should also continue. In the new hire’s first few days, weeks, and even months on the job. These regular check-ins could take the form of casual meetings; with a manager, formal training sessions, or even lunch with their mentor.

Managers may also choose to set some clear goals for the new hire that they can revisit monthly. A formal performance review after a probationary period may be a part of a company’s. Onboarding process that would provide another check-in for new employees.


Overall, there are many ways to make a new employee feel welcome and comfortable in their new job. Onboarding can begin before the first day of work to make sure the employee is comfortable. Before they even start the job, and a mentor can be introduced on their first day to help with the transition. Regular check-ins will also help make the process of beginning a new job smoother for new hires.

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